STEP-BY-STEP GUIDE

How to export your UPS bill

Five minutes in the UPS Billing Center. Here's exactly what to download and send us. You only need to do this once per billing cycle — or just one week to start.

WHAT TO SEND US

The CSV: Full (250 Columns) export from the UPS Billing Center. Not a PDF — the CSV has the per-package, per-charge detail our audit needs.

Don't open the CSV in Excel before sending. Excel silently strips leading zeros and mangles tracking numbers, corrupting the file. Send the raw downloaded file.

The 250-column CSV has no column headers — that's normal and expected. Don't try to "fix" it before sending.

SECTION A — ONE TIME

Enroll in the UPS Billing Center (skip if already enrolled)

Go to the UPS Billing Center

Visit billing.ups.com/enrollment, or go to ups.com → your name → "View & Pay Bill" → "UPS Billing Center".

Use your ups.com login (create one if needed). Click Enroll.

Enter your UPS account number

It's 6 digits, found on any invoice. Choose account type: Individual or Consolidated Plan.

Verify with a recent invoice

You'll need Invoice Number, Amount Due, Invoice Date, and Control ID from an invoice within the last ~45 days. Click Continue.Note — enrolling switches the account from paper to electronic invoices. Check with whoever handles AP first. If a colleague already enrolled the account, ask them to add you under Administration → Manage Users.

SECTION B — DOWNLOAD

Download the CSV (recent invoices)

Open the UPS Billing Center

ups.com → your name → View & Pay Bill → UPS Billing Center (or billing.ups.com).

Navigate to My Invoices

Left sidebar → My Invoices. If you're on a consolidated plan: My Plan Invoices → pick your Plan Number.

Set the date range filter

Set start and end dates, then click Search / Apply.

Check the invoices you want

You can select up to 10 per download batch.

Click the download icon → "CSV: Full (250 Columns)"

Choose CSV: Full (250 Columns) from the format dropdown, then Download. Do not choose PDF.

Repeat for each account number

If your login has multiple account numbers, switch via the dropdown at the top and repeat steps B2–B5. Easy to miss one.

SECTION C — ARCHIVE HISTORY

Need more history? Pull up to ~13 months back

Open Archive History

UPS Billing Center → hover the Invoice tab → Archive History.

Set your date range

UPS invoices run Sunday–Saturday. The archive search caps at ~13 weeks per query — run multiple searches to cover a full year.

Select CSV format and download

Document Type → (.csv) → Search → select all → View / Download. UPS combines your selection into one CSV file.Retention limit — invoices are kept for ~56 weeks. Anything older than that won't appear in the portal.

SECTION D — JUST GETTING STARTED?

You don't need a year of data

One week — or even a single invoice — is enough for us to show you your error rate and project your annual recovery. In My Invoices, filter to one week (Sun–Sat), select it, download the 250-column CSV, done.

READY?

Got your file?

Send it for a free audit Back to home